Supply and Delivery of Photocopier & Printer

Khmer Cold Chain Co., Ltd (KCC) is a third-party logistics (3PL) provider of temperature-controlled logistics (TCL) services, delivering international quality services to regional farmers, agribusinesses, food processers, pharmaceutical companies, food retailers and hotels, restaurants, caterers (HORECA), and the institutional sector at competitive prices. KCC is currently building a refrigerated cross-docking facility near the port of LM-17 on the Mekong River near Phnom Penh, Cambodia and an expansion distribution facility in downtown Phnom Penh. The company is embarking on a growth journey, and commercial operations will commence in 2023.

KCC is 100% owned by Infraco Asia Development (www.infracoasia.com) (IAD), through its wholly-owned Infraco Cold Chain Company (ICCC) Pte Ltd, a Singapore-registered subsidiary. IAD is one of the companies of the Private Infrastructure Development Group (www.pidg.org) (PIDG), a coalition of donors mobilizing private sector investment to assist developing countries in attaining infrastructure vital to boosting their economic growth and combating poverty.

PROJECT OVERVIEW 

KCC is seeking quotations for the supply and installation of a photocopier and printer at the Cross Dock Facility, LM17 terminal, Kandal Province, Cambodia.   

 Type of Contractor: KCC is seeking quotations from photocopier/printer specialized companies (“Contractor”) for the scope of service as detailed below.  The Contractor shall designate the contact person(s) in charge of the assignment. 

SCOPE OF WORK

Equipment required: KCC requires NEW equipment as follows:

Photocopier:

  • Units Required: 1
  • Print speed: 60 ppm (with double sided available) Black and White.
  • Paper capacity: At least 500 Sheets
  • Paper Size: A3 and A4
  • Resolution: 1,200 x 1,200 dpi
  • Scanning abilities: Colour Double side, large feeder capacity
  • Scanner Speed: B: 80p & C: 80p
  • Document Feeder: 220 sheets & Automatic
  • Connectivity: Wireless connectivity, USB, Scan to Network Folder
  • Other: Send document to printer PASSWORD PROTECTED.

Printer and Scanner:

  • Units Required: 1
  • Print: 30 ppm, (with double sided available) Black and White & Laser color
  • Scanner: Double sided scanner.
  • Paper capacity: At least 500 Sheets
  • Paper Size:  A4
  • Wireless connectivity

Delivery and Install: Equipment outlined in above is to be delivered as new to KCC’s Cross Dock Facility, LM17 terminal, Kandal Province, Cambodia. Then installed on the network ensuring connectivity as stipulated in scope.

Training: Comprehensive training to be provided to KCC staff, including but not limited to – general operations, general repair and maintenance.

Warranty: All equipment will be covered by warranty and stipulated by Contractor. Any exclusions under warranty must be clearly expressed.

PROPOSAL

Submitted proposals must include:

  • Quotes for purchase of equipment, including delivery and installation
  • Cost for replacement cartridges for each unit and expected paper printed per cartridge.
  • If available – a service agreement for equipment
  • Company profile outlining customer history, service/repairs capabilities.

DELIVERABLES

Proposal shall clearly state what is excluded, and identify any additional applicable costs, taxes, out of pocket expenses, or fees that are specifically excluded from the price proposal. Terms of Payment shall be clearly mentioned.

TIMEFRAME

Provide clear indication of when goods will be delivered once deposits/requested payment terms are met.

Price

KCC intends to award a all tasks based on the proposal submitted. Firm-fixed-price contract price to accomplish the deliverables of the assignments. The price proposal shall clearly state the lump sum price for each deliverable inclusive of all out-of-pocket expenses (OPE). Proposal shall clearly state what is excluded, and identify any additional applicable costs, taxes, out of pocket expenses, or fees that are specifically excluded from the price proposal.

Price must be submitted in US Dollars.

INSTRUCTIONS AND EVALUATION CRITERIA

Award will be made to the bidder representing the best value in consideration of past performance, technical and price factors. Technical criteria are more important than cost, although prices must be reasonable and will be considered in the evaluation.

KCC reserves the right to conduct discussions with selected bidder(s) to identify the best value offer. Award of any resulting Contract Agreement shall be made by KCC on a best value basis.

KCC reserves the right to inform a bidder about requiring a bid to be withdrawn from evaluation if there is a perceived conflict of interest with the bidder and the implementation country and/or unsatisfied results from reference check and/or integrity due diligence in areas such as anti-money laundering, counter terrorism financing and anti-bribery and corruption, including undertaking anti-bribery and corruption measures in relation to proposed suppliers and associated persons as set out in the InfraCo’s Anti- Corruption Compliance Policy (available at www.infracoasia.com).

CONFIDENTIALITY

All prices quoted are confidential. No prices – accepted or rejected – will be shared with other prospective bidders, before, during, or after the process.
Information acquired by KCC, such as the list of RFP participants, and upon award of bid if applicable, participant contact information, must remain confidential and in no way shared with competitors or counterparts of RFP and/or bidder before, during, or after the process. This request for proposal is not an offer to do business but simply a request for information. The Company will preserve the confidentiality of any business proprietary or confidential information submitted by the Contractor, which is clearly designated as such by the Contractor, to the extent permitted by the laws of the Host Country.

Proposal submission deadline: 2nd June, 2023. (06:00 PM Phnom Penh Time).  Email proposals to admin@khmercold.com